Subject to the matters set out below the club and its property shall be administered by the members of the Management Committee and the Trustees, as constituted in clauses 6 - 9.
To provide facilities for and promote community participation in the sport of Crown Green Bowling including the provision of a suitable green and pavilion and, where necessary, to offer the opportunity for coaching by a qualified coach. The Club shall offer opportunities for both social and league bowling.
In support of the Objects the Management Committee may exercise the following powers:
a. Power to raise funds and to seek and receive grants, donations and other contributions b. Power to co-operate with other organisations with similar Objects and purpose. c. Power to buy or lease and to maintain any equipment or materials necessary for the achievement of the Objects. d. Power to buy, take on lease or in exchange any property necessary for the achievement of the Objects and to maintain and equip it for use. e. Power to sell, lease or dispose of all or any of the property of the club. f. Power to do all other legal things which are necessary for the achievement of the Objects.
a. Membership of the club shall be open to persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of Crown Green Bowling as a particular sport.
b. There will be three categories of membership, as follows:
(i) Full Membership. All such members shall enjoy all of the facilities provided by the club. They shall enjoy the rights and be bound by the obligations set out in this constitution.
(ii) Social Membership. All such members shall enjoy the facilities provided by the club and be bound by the obligations set out in this constitution. They will be allowed to have use of the green providing that they do not play competitive league bowling in this or any other bowling club.
(iii) Junior Membership. All such members shall be under 15 years of age on the date on which their application for membership is approved by the Management Committee. They shall enjoy the rights and be bound by the obligations set out in this constitution and they shall be eligible to play competitive league bowling. Their voting rights shall be restricted to voting for team captains in teams in which they play or intend to play.
c. Prospective members shall apply in writing to the Chairman/Chairwoman or Secretary who shall put the applicants name before the Management Committee. The Management Committee may refuse or expel from membership only for good cause, such as conduct or character likely to bring the club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote. All members of the organisation shall pay an annual subscription, the level of which is proposed by the Management Committee and approved by the members at the Annual General Meeting.
d. Members may not, at any time, invite non-members to play on the club's bowling green unless permission is given by a member of the Committee.
e. The Management Committee shall have the right to terminate the membership of any member who is considered to have offended against the provisions of this constitution or whose conduct, in the opinion of the Management Committee, renders him/her unfit to be a member of the club. If any form of misconduct by a member is observed by a team captain or brought to his/her attention during the course of a match the captain shall attempt to resolve the matter at the time. If the captain cannot resolve the matter, or if his/her authority is called into question, or if he/she considers that the matter is so serious that he/she cannot deal with it, he/she should report the matter to the Secretary as soon as possible. The Secretary shall obtain all relevant facts for consideration by the Management Committee. When a team captain is seen to be involved in misconduct the matter should be referred directly to the Management Committee. When it is considered that some form of sanction be applied against a member, the Management Committee shall be the appropriate body for identifying and enforcing the sanction and their decision shall be final. No member shall have his/her membership terminated without being given the opportunity to be heard by the Management Committee, accompanied by a friend if desired, before a final decision is made.
6. HONORARY OFFICERS
At the Annual General Meeting the members of the club shall elect from amongst themselves the following Honorary Officers who shall hold office from the conclusion of the meeting until the next Annual General Meeting.
a. Chairman or Chairwoman
7. DUTIES OF HONORARY OFFICERS
a. The Honorary Chairman/Chairwoman shall produce an agenda for all meetings and chair meetings. Additionally he/she shall ensure that the club abides by the constitution and he/she shall ensure that the Management Committee carries out the wishes of the members.
b. The Honorary Secretary shall keep written records of all meetings and he/she shall also liaise with League officials and maintain contact with National and Midlands Crown Green Bowling Associations.
c. The Honorary Treasurer shall keep an accurate record of the club's income and expenditure and maintain bank accounts in the name of Hammerwich Bowling Club.
8. THE MANAGEMENT COMMITTEE
The Committee shall consist of:
a. The Honorary Officers specified in Clause 6
b. Not less than four and not more than six other members of the club who shall be elected at the Annual General Meeting and who shall hold office from the conclusion of the meetings until the next Annual General Meeting.
c. Not more than three members of the club who the Management Committee may co-opt to fill a vacancy which has arisen or for other purposes which the Management Committee deem necessary. Co-opted members have the same voting rights as other members of the Committee. Co-opted members may serve until the next Annual General Meeting when they may be co-opted again.
d. Representatives of other organisations may attend meetings at the request of the Committee, as advisors or observers. They may not take part in discussions or make decisions without the consent of the Chairman/Chairwoman and they shall have no voting rights. They do not count towards a quorum.
All members of the Management Committee shall resign immediately prior to an Annual General Meeting unless they are intending to offer themselves for re-election.
A member of the committee shall cease to hold office if he or she:
a. becomes incapable, for any reason, of managing his or her own affairs.
b. is convicted of any offence of dishonesty or deception.
c. has been adjudged bankrupt or has had his/her estates sequestered.
d. has not attended a meeting of the Committee for six months without the Committee’s permission.
e. notifies the Committee of his/her wish to resign provided that three members of the Committee remain in office when the resignation takes effect.
9. HOLDING TRUSTEES
The Annual General Meeting shall elect not more than four and not less than three people who shall have the property of the Organisation invested in them. They shall deal with the property of the organisation as directed by resolution of the Committee of which an entry in the minute book shall be conclusive evidence. They shall be indemnified against risk and expense out of the property of the club. Trustees shall hold office until death or resignation, unless removed from office by a resolution of the Management Committee and approved by a General Meeting.
a. The Management Committee shall meet approximately every two months, or as deemed necessary. The Chairman/Chairwoman or any two members of the Committee may call a special meeting provided that fourteen days’ notice of the meeting is given to all members of the Committee.
b. There shall be a quorum when four people are present at a meeting.
c. Voting on any matter to be decided shall be by a majority of those present and entitled to vote. If voting is level the Chairman/Chairwoman shall have a second and deciding vote.
d. Minutes of every meeting shall be kept by the secretary.
e. In the absence of the Chairman/Chairwoman the first business of the meeting shall be to appoint a substitute for the duration of the meeting.
The Management Committee may appoint subcommittees as it thinks fit to supervise or perform any activity or service. The Management Committee shall choose the members of any such committee and define its terms of reference and its duration. The subcommittee shall report on its activities as soon as possible to the Management Committee.
12. RECEIPTS AND EXPENDITURE
a. All funds of the club, irrespective of their origin, shall be paid into a bank account in the name of the Organisation and operated by the Committee. The bank shall be chosen by the Committee.
b. Funds can be withdrawn from the Club’s bank account by cheque or other instruction, when signed by two signatories. There shall be three signed signatories, two of which shall be the Chairman/Chairwoman and the Treasurer. At the meeting after every Annual General Meeting the Committee shall appoint signatories for the subsequent year.
c. The income and property of the club shall be applied solely towards promoting the clubs Objects as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, to members of the club.
a. The Treasurer shall present to every meeting of the Management Committee an up to date statement of accounts.
b. The Treasurer shall prepare an annual statement of accounts, audited by an independent person appointed by the Committee for presentation to each Annual General Meeting. A copy of the audited accounts shall be handed to each member present at the Annual General Meeting.
c. Where funds are received by special donation for a specified purpose such funds shall be used only for the purpose defined by the donor(s) and shall be treated as restricted funds. If such monies cannot be spent in accordance with the donor(s) wishes any unspent balance shall be returned to the donor(s) or his/her trustees, or used otherwise only as permitted by the donor(s) or trustees. In the absence of instructions from donor(s) or trustees the Management Committee, after giving reasonable notice to the donor(s) or trustees, may use such funds for purposes as near as possible to those for which they were granted.
14. GENERAL MEETINGS
a. The Management Committee shall call an Annual General Meeting of the club to be held not later than 31st December each year or as soon as practicable thereafter. The Secretary shall give 21 days’ notice of the Annual General Meeting to all members of the club. All members are entitled to attend and vote at the meeting. A quorum at a General Meeting shall be ten.
b. The business of the Annual General Meeting shall be:
(i) To receive the annual report of the Management Committee.
(ii) To receive the accounts of the Organisation for the preceding financial year.
(iii) To elect Honorary Officers as specified in Clause 6.
(iv) To elect the members of the Management Committee as specified in Clause 8b.
(v) To decide on the annual subscription paid by members of the Organisation.
(vi) To appoint qualified auditors for the coming year.
(vii) To consider and vote on any proposal to alter this constitution in accordance with clause 17.
(viii) To consider any other business which the Management Committee has included on the agenda for the meeting.
c. The business at a General Meeting shall be limited to that provided by this constitution and those further matters specified in the notice convening the meeting.
d. The Chairman/Chairwoman or at least five full members of the Club may call for an Extraordinary General Meeting at any time. The Secretary shall give all members 21 days’ notice of any such meeting and the agenda for the meeting shall be sent out with the notice convening the meeting.
e. All General Meetings shall be chaired by the Chairman/Chairwoman who was elected at the previous Annual General Meeting, or, in his/her absence a person appointed at the start of the meeting. The Secretary, or, in his/her absence, a person appointed at the start of the meeting, shall keep full records of the proceedings.
The colours of the club shall be WHITE and RED.
a. Flat shoes only shall be worn on the green.
b. Appropriate attire shall be worn at all times on the bowling green, i.e. shirt or blouse with skirt, trousers or tailored shorts.
17. ALTERATIONS TO THE CONSTITUTION
This constitution may be altered by the agreement of not less than two thirds of the members present and voting at a General Meeting. Where the alteration involves Clause 3 (The Objects), Clause 19 (dissolution) or this Clause, 21 days’ notice of the meeting shall be given to all members.
a. If the Management Committee decides that it is necessary or advisable to dissolve the Club it shall call a General Meeting of all members who must be given 21 days’ notice of the meeting. The reasons for the proposed dissolution and the terms of the proposal shall be given to the Trustees and all members in the notice convening the meeting. The proposal to dissolve must be approved by at least two thirds of those present and voting at the meeting.
b. The Management Committee shall have the power to realise any assets held by or on behalf of the club.
c. Any funds held under Clause 13c shall be dealt with in accordance with that clause.
d. After the satisfaction of all debts and liabilities of the club, any assets remaining shall be given or transferred to one or more of the following approved sporting or charitable bodies:
(i) A registered charitable organisation(s)
(ii) Another club which is registered with CASC
(iii) The Sport’s National Governing Body for use by them for related community sports.
This Constitution was adopted on the date shown on page one by the members at a General Meeting, and is confirmed by the persons whose names appear below.